See where the week really goes.
Every role mapped to the work it's really for, with the gaps, the time leaks, and the jobs AI can take. A clear picture before you hire, buy, or automate.
Included in the Growth Team, or on its own. How pricing works
- Donor calls and visitsThe job9h
- Writing appealsThe job6h
- Gift entry and cleanupHand to systems and AI7h
- Rebuilding reportsHand to systems and AI5h
- Status meetingsTime leak6h
- Re-asking for filesTime leak3h
- Event logisticsBelongs to someone else4h
Everyone's busy. On what?
The work moved, and the roles didn't. Before adding a person or a tool, it helps to see the work as it is.
- Roles written years agoThe job descriptions describe a team you used to be.
- Three owners, or noneSome work gets done twice. Some important work isn't on anyone's list.
- Hire, buy, or automate?Hard to answer without seeing where the hours go today.
Where the week leaks
The right work, in the right hands.
Roles and gaps
Who owns what
From short interviews and the team's own calendars and tools, we map the jobs each role really does, and find the ones with two owners and the ones with none.
- An hour with each person
- Calendars and tools, not guesses
- Gaps and overlaps
- Major donor relationshipsExecutive directorDevelopmentTwo owners
- The monthly newsletterDevelopmentCommunicationsTwo owners
- Gift entryDevelopmentOperationsTwo owners
- Grant reportingNo owner
- Volunteer follow-upNo owner
- Board packetExecutive directorOperationsTwo owners
Illustrative. Built from short interviews and the team's own calendars and tools.
Where AI fits
Keep, hand off, or stop
Every job gets a call: keep it human, hand it to systems and AI, or stop doing it. The human work gets more of the week, and the rest gets a plan.
- What stays human
- What AI and systems take
- What to stop
- Donor visits
- Thank-you calls
- Program decisions
- Gift entry
- Report assembly
- First drafts
- The weekly status meeting
- A report nobody reads
The rhythm
A rhythm that fits
The weekly, monthly, and quarterly moments that keep the work on track, sized to your team, with fewer meetings than you have now.
- Weekly check-in
- Monthly numbers
- Quarterly plan
- WeeklyFifteen minutes: priorities and blockers
- MonthlyThe numbers, and what changes
- QuarterlyThe plan, the roles, and what to stop
Two weeks to a clear picture.
- ListenAn hour with each person, plus their calendar and the tools they use.
- MapEvery role's jobs, the gaps, the overlaps, and the hours.
- SortKeep human, hand to systems and AI, or stop, agreed with leadership.
- Set the rhythmThe meetings and numbers that keep it working. Then we stay with it.
Questions nonprofit leaders ask.
Straight answers to what nonprofit leaders ask before they start.
Ask something elsePriced to your size: your team, your revenue, and what you need. You'll know the price before anything starts.
On its own
Typically from $3,500
About 2 weeks, then we stay with it.
Get a quote for Jobs to Be Done.
Tell us about your team and where the week feels tight. You'll have a scope and a price in writing before any work starts.
What we'll cover
- What you needThe problem, the people it serves, and the tools you use today.
- A clear scopeWhat we'd build, how long it takes, and what it costs.
- Your callGo ahead, change the scope, or wait. You decide.
You'll talk with Jason VanLueFormer VP of Product and Design at Virtuous